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Chenequa Country Club Privacy Policy
Last Updated: July 9, 2025

1.Introduction

Chenequa Country Club, Inc. (together with its subsidiaries, divisions, and brands, collectively, the “Company,” “us,” “we,” or “our,” as the context may require) operates and provides https://chenequacc.org/Home (the “Website”) and the Chenequa Country Club mobile application (the “App,” together with the Website, the “Services”). This Privacy Policy (this “Policy”) describes our privacy practices for the Services, including the types of information we may collect from you when you visit the Website, access the App, or use the Services, and our practices for collecting, using, maintaining, protecting, and disclosing that information. We respect the privacy of the users of the Services (“you” or “your,” as the context may require) and are committed to protecting your privacy and the security of your personal information through compliance with this Policy.
Please read this Policy carefully to understand our practices regarding your personal information. By accessing or using the Services, you agree to this Policy. If you do not agree with our policies and practices, please do not visit, access, use, or otherwise interact with the Services.

2.The Interactions this Policy Covers

This Policy describes and applies exclusively to personal information (as defined below) that we collect on or in connection with the Services and in texts, emails, and other electronic communications sent through or in connection with the Services, including when through mobile and desktop applications you download, which provide dedicated non-browser based interaction between you and the Services. Except as otherwise provided in this Policy or as required by applicable law, this Policy does not apply to information that is collected by us offline or through any other means, or by any app, website, or third party other than the Services, including through any app that the Services may be available through or that may access, be linked to, or otherwise be accessible from the Services. If you access the Services through a third-party app, be sure to review its privacy policy as well as this Policy, as that policy will also apply to your interactions with the app. If you visit an app, website, or third party that we mention or link to, be sure to review its privacy policy before providing it with any information, as that privacy policy will apply to your interactions with that app, website, or third party.
For purposes of this Policy, “personal information” is information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with you. “Personal information” does not include information which is generally not considered “personal information” under applicable law or is otherwise exempted under applicable law, such as information which is publicly available or subject to special data privacy laws and/or regulations, or information not otherwise considered “personal information” under applicable law.

3.Information We Collect

We collect several types of information from and about you as a result of your use of the Services and as a result of your communication with us. This information may include:
  • Various categories of personal information, such as:
    • Identifiers, including your name, username, email address, postal address, phone number, and other similar identifiers.
    • Identification information, including date of birth, identity document information (driver's license, passport), social security number
    • Demographic Information, including age and gender
    • Employment related information
    • Education information
    • Payment information, such as credit card information and other forms of payment you provide to us
    • Identifiers, such as membership ID numbers
    • Transactions and purchase information, call recordings and chat transcripts when you call or chat with us
    • Inferences drawn from any of the above.
    • Any other personal information that you upload or share to or on the Services, or which you otherwise provide directly to us.
  • Information that is about you but individually does not identify you, such as information which has been de-identified or aggregated in a manner where it can no longer be used to identify you.
  • Information about your internet connection and the equipment you use to access the Services; IP address and other unique device identifiers; your activity on the Services; and other usage details collected through your use of the Services.
  • Any other information, including personal information, which you disclose or share.

4.How We Collect Personal Information

We may collect personal information:

·Directly from you when you provide it to us;

·Automatically when you use or access the Services, such as through cookies, web beacons, and other tracking technologies; or

  • From third parties, such as our service providers.
 

A.Information We Collect Directly

The personal information we collect directly from you when you use or access the Services includes:
  • Information that you provide by using the Services, such as by registering for an account to use the Services, booking a tee time, making a reservation, submitting a request, or filling in forms on the Services.
  • Your voluntary responses to surveys that we might ask you to complete.
  • Your search queries on the App.
  • Records and copies of your communications when you contact us, including information you provide when requesting further information or reporting a problem with the Services.
 

B.Information We Collect Automatically

As you navigate through and interact with the Services, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:
  • Usage details. When you access and use the Services, we may automatically collect certain details of your access to and use of the Services, including traffic data, approximate location data, logs, and other communication data and the resources that you access via your mobile device or computer and use on or through the Services.
  • Device information. We may collect information about your computer or mobile device and internet connection, including the device’s unique device identifier, IP address, operating system, browser type, and mobile network information.
  • Stored Information and Files. The App may also access metadata and other information associates with other files on your device, such as personal contacts or address book information.
 
We also may use these technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking). See Section 7 (“Your Privacy Choices”) for information on how you can opt out of behavioral tracking and how we respond to web browser signals and other mechanisms that enable you to exercise choice about behavioral tracking.
 
The information we collect automatically may include personal information. This information helps us to improve our Services and to deliver a better and more personalized service, including by enabling us to estimate our audience size and usage patterns, store information about your preferences, and recognize you when you return to the Services.
 
The technologies we use for automatic information collection on the Website may include cookies. A cookie is a small file containing a string of characters that is sent to your browser when you visit a website. When you visit the website again, the cookie allows that Website to recognize your browser. Cookies may store unique identifiers, user preferences, and other information, such as what pages you visit, your IP address, or how you arrived on the website. Cookie information allows us to enable certain functions of the Website, to store your preferences and settings, and to analyze your use of the Website and improve your experience on the Website. Ultimately, a cookie allows us or a third party to recognize you and make the Website more useful to you. Cookies can be “persistent” or “session” cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your browser. You can refuse to accept cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of our Website, and overall functionality of the Website may be impaired. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.
The Services may also contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count users who have visited those pages or and for other related statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
  1. Third-Party Use of Cookies and Other Tracking Technologies
Some content or applications on the Services are served by third parties, including content providers, and social media or other application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use the Website. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content. We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For information about how you can opt out of receiving targeted advertising from many providers, see Section 7 (Your Privacy Choices).

D.From Third Parties

We may also receive personal information or draw inferences about you from other sources, such as service providers who collect or process information on our behalf.

5.How We Use Your Personal Information

We may use the personal information that we collect about you or that you provide to us:
  • To provide you with the Services, all related content, and any other information, or services that you request from us, such as providing customer service, and maintaining accounts.
  • To communicate with you and to process your requests.
  • To market to you and notify you of changes or additions to any services we offer.
  • To help maintain the safety, security, and integrity of the Services, as well as our products, services, databases, and other technology assets.
  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
  • To notify you when App updates are available, and of change to any products or services we offer or provide through it.
  • For testing, research, analysis, and development, including to understand our audience, develop and improve the Services and the Company.
  • To respond to law enforcement requests and, as required by applicable law, court order or governmental regulations.
  • To evaluate, negotiate, or conduct a merger, divestiture, restructuring, reorganization, dissolution, other sale or transfer of some or all of our assets, or the negotiation thereof, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us about our users and customers is among the assets transferred.
  • To fulfill any other purpose for which you provide it.
  • For any other purpose with your consent.
 
We may use your information to contact you about our goods and services that may be of interest to you. If you do not want us to use your information in this way, please contact us as provided in Section 13 (How to Contact Us). For more information, see Section 7 (Your Privacy Choices).
 

6.Disclosure of Your Personal Information

We may disclose personal information that we collect or that you provide:
  • To our subsidiaries and affiliates.
  • To contractors, service providers, advisors, and other third parties we use to support our business.
  • To an actual or prospective buyer or other successor in the event of an actual or proposed merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us about our users is among the assets transferred.
  • To fulfill the purpose for which you provide it.
  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
  • To enforce our rights arising from any contracts entered into between you and us, and for billing and collection.
  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the Company, our customers, or others.
  • For any other purpose disclosed by us when you provide the information.
  • With your consent.
 
We do not sell personal information for monetary consideration.
We may use or disclose aggregated information about our users and information that does not identify any individual without restriction.

7.Your Privacy Choices

We strive to provide you with choices regarding the personal information you provide to us. We have gathered the following mechanisms to provide you with control over your information:
  • Accessing, Correcting, and Updating Your Information. To access and update certain information (such as your name), you can login and edit your profile in the Services, or you can contact us as provided in Section 13 (How to Contact Us). You may also send us an email at [email protected] to request access to, correct, or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
  • Deleting Your Account. To delete your account and the information associated with your account, you can select “Be Forgotten – Delete Account” in the Services, or you can contact us as provided in Section 13 (How to Contact Us).
  • Tracking Technologies; Device Permissions. You can set your browser to refuse all or some cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, some parts of the Services may then be inaccessible or not function properly. Mobile devices offer permission systems for specific types of device data and notifications, such as phone contacts, pictures, location, and push notifications. You can change your settings on your device to either consent to or refuse the collection or processing of the corresponding information or the display of the corresponding notifications. If you disable or refuse certain permissions, the Services may then be inaccessible or not function properly. Note that the Services do not currently respond to “do not track” (DNT) signals.
  • Promotional Offers from Us. If you do not wish to have your contact information used by us for promotions, you can opt-out by unsubscribing from any emails you receive from us. Additionally, you can also always opt-out by contacting us as provided in Section 13 (How to Contact Us).
  • Disclosure of Your Information to Third-Party Advertising. If you do not want us to share your personal information with unaffiliated or non-agent third parties for promotional purposes, you can opt out by contacting us as provided in Section 13.
 
We do not control third parties’ collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt-out of receiving targeted ads from members of the Network Advertising Initiative (“NAI”) on the NAI’s website, https://thenai.org/opt-out. Similarly, you can opt-out of receiving targeted ads from members of the Digital Advertising Alliance (“DAA”) on the DAA’s website, https://www.privacyrights.info.

8.Security

We implement various physical, administrative, and technical safeguards to protect the security of your personal information both online and offline. The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Services, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to the Services. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Services.

9.Retention of Personal Information

We retain your personal information only for as long as is necessary to fulfill the purposes for which it was collected and processed, in accordance with our retention policies, and in accordance with applicable laws or until you withdraw your consent (where applicable).
To determine the appropriate retention period for your personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we use your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

10.International Data Transfers

The Services are operated and managed on servers located and operated in the United States. Any information collected through the Services as described in this Policy is stored in the United States. If you are located outside of the United States, please note that we may transfer information, including personal information, to the United States, which may not have the same data protection laws as your jurisdiction, and you consent to the transfer of your personal information to, and the storage and further processing of your personal information in, the United States.
  1. Children’s Privacy
The Services are not directed to nor intended for use by anyone under 16 years old (a “Child” or “Children”). We do not knowingly collect personal information from Children. Children are not authorized to use the Services. If you are a Child, please do not provide any personal information to, on, or through the Services. If we learn we have collected or received personal information from a Child, we will delete that information. If you believe we might have any information from or about a Child, please contact us as provided in Section 13 (How to Contact Us).

12.Changes to this Policy

We reserve the right to review and revise this Policy from time to time, without prior notice, subject to applicable legal requirements to provide you prior notice or obtain your consent. If we make material changes to how we treat your personal information, we will notify you through a notice on the Services. The date this Policy was last reviewed and/or revised is noted at the top of the page. You are responsible for periodically visiting this Policy to check for any changes. Your continued use of the Services following the posting of changes constitutes your acceptance of such changes.

13.How to Contact Us

To ask questions or comment about your personal information, this Policy, or our privacy practices, you may contact us:  

14.Notice for California Residents

This Section 14 applies exclusively to visitors and users of the Services who reside in the state of California. California's “Shine the Light” law (California Civil Code Section 1798.83) permits California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. If you would like to exercise this right, please contact us as provided in Section 13 (How to Contact Us).

15.Notice for Nevada Residents

This Section 15 applies exclusively to visitors and users of the Services who reside in the state of Nevada. Nevada provides its residents with a limited right to opt-out of certain personal information sales. Nevada residents who wish to exercise this sale opt-out right may email us at [email protected]. Please include “Nevada” in your email subject line and include the following information in your email: (i) your name, (ii) Nevada resident address, and (iii) email address. However, please know we do not currently sell data triggering that statute’s opt-out requirements.